The Specialist Company

Website Privacy Policy

Please read this Privacy Notice ("Privacy Notice") carefully as it describes how we collect, use and disclose your personal data. Personal data is any information relating to a living person.

In this Privacy Notice, when we refer to "we", "our" or "us" we mean The Specialist Company. If you have any questions about this Privacy Notice please contact us using the details in the "How to contact us" section below.

Data Controller

For purposes of this privacy notice the Data Controller is:

The Specialist Company
1 Grove Mews
Frances Road

What information do we collect about you?

We will only ever collect data from you that you consent to share with us.

We collect personal data from you when you register for our event services and when you attend our events.

You should only give us personal data on behalf of someone else if you have their permission to do so or you know that they would not have any objection to us processing their information in accordance with this Privacy Notice.

How do we use your personal data?

We are required by law to provide you with information about the purposes for which we use your information and the legal justification for us to use that information. For example, there may be a legal justification for us to use your personal data where:

We need to use your information to perform a contract with you or to fulfil a request originated by you.

You have given your consent to us using your information.

We need to process your personal data to comply with legal obligations to which we are subject.

Providing your personal data to us may be required due to a legal obligation which could be a statutory or contractual obligation, may be on a voluntary basis or may be necessary for us to enter into the contract with you, depending on the purposes for which we collect and use your personal data as set out in this Privacy Notice. However, if you do not provide your personal data to us this may result in disadvantages to you, e.g. we may not be able to provide certain services to you. However, unless otherwise stated, not providing your personal data will not result in legal consequence for you.

How do we protect your personal data?

We use Secure Sockets Layer (SSL) software to protect your online activity. SSL encrypts the personal data you provide to us before travelling over the internet. We maintain appropriate administrative, technical and physical safeguards to protect the personal data you provide to us against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use and other unlawful forms of processing.

Your data protection rights

You have the following rights in relation to your personal data:

Access. You have the right to request a copy of the personal data we are processing about you, which we will provide back to you in electronic form. For your own privacy and security, in our discretion we may require you to prove your identity before providing the requested information.

Deletion. All your personal data will be deleted at the first opportunity when we no longer require it in relation to each respective event. You have the right to request that we delete personal data that we process about you, except we are not obligated to do so if we need to retain such data in order to comply with a legal obligation or to establish, exercise or defend legal claims.

Restriction. You have the right to restrict our processing of your personal data where you believe such data to be inaccurate, our processing is unlawful or that we no longer need to process such data for a particular purpose, but where we are not able to delete the data due to a legal obligation.

Withdrawing Consent. If at any time you are no longer able to participate in a particular event for which we are temporarily storing your details, you can request that all of your personal details are deleted with immediate effect. You can make any request in relation to your personal data by contacting us. (Details under "How to contact us" section of this Privacy Notice.)

You also have the right to lodge a complaint with the local data protection authority if you believe that we have not complied with applicable data protection laws.

If you are based in, or the issue relates to, the UK, the Information Commissioner’s Office can be contacted as follows:

Telephone: +44 303 123 1113




Address: Water Lane, Wycliffe House, Wilmslow, Cheshire, SK9 5AF

Who do we share your information with?

We may disclose personal data we process for the following purposes and in the following ways, to the extent permitted by law and depending on such purpose(s) or way(s):

Third-party partners provide a range of services to us, including operating elements of our events,(such as hotel bookings and flights), providing technical services (such as hosting, analytics, security, and payment) to help operate our Events/Services; and managing and conducting advertising and marketing campaigns on our behalf. If you would like to know more information about the third-party companies currently charged with such data processing, please contact us using the details in the "How to contact us" section below.


When visiting our Website, Cookies which are small text files, can be stored on your device in order to offer you certain functionality, to make the Website more convenient and to optimise our Website. If you do not want cookies to be used, you can disable them by configuring the relevant settings in your web browser or by using separate opt-out options. Please note that this may restrict the functionality and your use of our Website and certain features may not work as a result.

Data Processing in Non-EU Countries

Most third parties with whom we share data are located within the European Economic Area ("EEA"), but some may process your personal data outside of the EEA.

If data is transferred to organisations which are based in or whose data processing takes place in a jurisdiction which is not a member of the European Union or a member state of the EEA, before transferring the data we will ensure that (unless a legally applicable exemption applies) that the recipient has an appropriate level of data protection in place (e.g. through a determination of adequacy by the European Commission, through appropriate guarantees such as the recipient being self-certified for the EU-US Privacy Shield, or an agreement in the form of the EU standard contractual clauses with the recipient).

Updates to our Privacy Notice

As our business changes from time to time, we sometimes need to make changes to the way we collect and use your personal information. Therefore, this Privacy Notice may be updated from time to time. If we make changes to this Privacy Notice whilst we are storing your data for an event, we will notify you of these changes by email and post an alert on the home page of our Website.

How long do we keep your personal information?

Your personal information is processed by us and/or our service providers only for the period necessary for the purposes for which the information is collected. When we no longer need to use your information for those purposes, we will remove it from our systems and records. (unless we need to keep your information to comply with legal or regulatory obligations to which we are subject).

How to contact us

If you have any questions or comments about this Privacy Notice or if you would like to make a request

Call us on: +44 (0) 1753 855 185


Or write to us at:

The Specialist Company, 1 Grove Mews, Frances Road, Windsor, Berkshire, SL4 3AE.

Version 2018/1. This Privacy Notice was last updated: August 2018

UK Office:
+44 ( 0 ) 1753 855 185
+44 ( 0 ) 1753 863 144
The Specialist Company
1 Grove Mews
Frances Road